Privacy Policy

Warners Group Publications

The Maltings, West Street, Bourne, Lincs. PE10 9PH

Tel:+44 (0)1778 391000 • Fax: +44 (0)1778 421706

Last Updated: August 2016, May 2012

Warners Group Publications Plc ("We") are committed to protecting and respecting your privacy.

This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

For the purpose of the Data Protection Act 1998 (the Act), the data controller is Warners Group Publications Plc of The Maltings, West Street, Bourne PE10 9PH.

INFORMATION WE MAY COLLECT FROM YOU

We may collect and process the following data about you:

1.1

information that you provide by filling in forms on our site www.family-tree.co.uk. This includes information provided at the time of registering to use our Site, subscribing to our service, posting material or requesting further services. We may also ask you for information when you enter a competition or promotion and when you report a problem with our Site;

1.2

if you contact us, we may keep a record of that correspondence;

1.3

we may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them;

1.4

details of transactions you carry out through our Site and of the fulfilment of your orders;

1.5

details of your visits to our Site including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.

IP ADDRESSES AND COOKIES

2.1

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users' browsing actions and patterns, and does not identify any individual.

2.2

For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. You can view our Cookie Policy here. Cookies contain information that is transferred to your computer's hard drive. They help us to improve our Site and to deliver a better and more personalised service. They enable us:

2.2.1

to estimate our audience size and usage pattern;

2.2.2

to store information about your preferences, and so allow us to customise our site according to your individual interests;

2.2.3

to speed up your searches; and

2.2.4

to recognise you when you return to our Site.

2.3

You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our Site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site.

2.4

Please note that our advertisers may also use cookies, over which we have no control.

WHERE WE STORE YOUR PERSONAL DATA

3.1

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (EEA). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

3.2

All information you provide to us is stored on our secure servers. Any card payment transactions will be encrypted by our payment gateway providers Sagepay and Paypal and are not stored on our servers. Bank details provided for the set-up of Direct Debits are transmitted via secure connections. Where you have chosen a password which enables you to access certain parts of our Site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

3.3

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

USES MADE OF THE INFORMATION

4.1

We use information held about you in the following ways:

4.1.1

to ensure that content from our Site is presented in the most effective manner for you and for your computer;

4.1.2

to provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes;

4.1.3

to carry out our obligations arising from any contracts entered into between you and us;

4.1.4

to allow you to participate in interactive features of our service, when you choose to do so; and

4.1.5

to notify you about changes to our service.

4.2

We may also use your data, to provide you with information about goods and services which may be of interest to you. We may contact you about these by email, SMS, post or telephone in accordance with the contact preferences you have set on your account.

4.3

If you are an existing customer you can amend your contact preferences via your my account / profile when logged in on the site or by contacting us via email, post or telephone.

4.4

If you are a new customer you can set your preferences at the point of registration on the website.

4.5

If you have an ongoing order with us eg. Subscription / membership or show order we may from time to time contact you about that product or an associated item.

4.6

We do not pass on or sell data to third parties for marketing purposes.

4.7

We are using ADTECH technology, a service provided by ADTECH GmbH, for ad delivery. We and ADTECH use cookies (text files placed on your computer) to help with collecting information about your visits to this and other websites which may be used in order to provide advertisements about goods and services of interest to you. The information stored in the cookie is used to reference information for standard reporting purposes such as delivered advertising campaigns or banners on websites that are using ADTECH as their ad serving system. Cookie and IP address information of a request to the ADTECH ad serving system is always transferred to the responding data centers in the United States or within the European Union, but only the cookie information of the requested ad domain is stored within the standard records. IP address information is obfuscated after being used to identify attributes associated with the IP address such as location (country, city) or bandwidth. The obfuscating of the IP address leads to anonymisation of the data. Upon specific request of a customer, ADTECH provides a special functionality to store IP address information to identify fraudulent activities such as automated click generation systems. You have the option not to participate in ADTECH’s analysis by opting out of the use of ADTECH cookies, by selecting the appropriate setting on your browser or setting an ADTECH opt-out cookie provided on the following page http://www.adtech.com/en/service/cookies.html. Further information about ADTECH’s technology is available under http://privacy.aol.com/. By using this website you consent to the processing of data about you by ADTECH as described herein.

4.7.1

ADTECH is in compliance with Children’s Online Privacy Protection Act of 1998 (COPPA) and amendments thereto. Customer represents and warrants that: (i) it shall designate Target Site(s) as having children’s or non-children’s content as well as designating if it knowingly collects any personal information from children under the age of thirteen; and (ii) it shall promptly notify ADTECH in the event that either its content or its policy on data collection changes.

DISCLOSURE OF YOUR INFORMATION

We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.

We may disclose your personal information to third parties:

5.1

in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;

5.2

if Warners Group Publications Plc or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets;

5.3

if We are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use or terms and conditions of supply and other agreements; or to protect the rights, property, or safety of Warners Group Publications Plc, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

YOUR RIGHTS

6.1

You have the right to ask us not to process your personal data for marketing purposes. All online registration forms require you to opt in to marketing contact, we do not automatically opt you in to marketing and if you haven’t ticked to say you’d like to receive information from us by the available channels – email / SMS / post / telephone – you will not be contacted by us. You can also exercise the right at any time by contacting us at Data Manager, Warners Group Publications Plc, The Maltings, West Street, Bourne PE10 9PH.

6.2

Our Site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

ACCESS TO INFORMATION

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

CHANGES TO OUR PRIVACY POLICY

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail.

CONTACT

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to Head of Online, Warners Group Publications Plc, The Maltings, Manor Lane, Bourne PE10 9PH.